Resources for Neighborhood Associations - North Portland Neighborhood Services

Address List for Neighborhood Associations by Tax Lot

The list of tax lot by neighborhood association may be useful to neighborhood associations in identifying addresses for block by block issues or for the entire neighborhood. This is a beta program and may not include all addresses and may exclude multifamily dwellings. For more information contact Tom Griffin-Valade at [email protected].

Communication Allocation for Neighborhood Associations

Receipts for expenses related to outreach will be reimbursed up to $1,000 annually to each neighborhood association. Reimbursement can be requested throughout the year, but only prior to June 1st. Unused funds will be reallocated to other programs.

To apply for reimbursement:

Fill out the Annual Neighborhood Association Survey. Scroll down to the bottom of the page and fill out and submit the NPNS, Inc. Annual Report of Activities, Events, and Compliance.
Send an invoice by downloading the Communication Reimbursement form, 1-page PDF. Complete the form and return it to Tom Griffin-Valade at [email protected].

Clean-Up Funding Allocation

Each year, up to $600 is set aside for each neighborhood association along with donated Metro tipping fees to assist neighborhood associations in organizing an annual neighborhood clean-up. For more information go to Clean Up North Portland.

Copy and Fax Services

Copy and Fax services are available to neighborhoods at NPNS. Please contact NPNS Director Tom Griffin-Valade [email protected] for more information.

Document Library

Although many documents can be accessed on line, NPNS has a library of documents that can be checked out. To find out what documents are in the NPNS library click here for 1-page PDF.

Equipment for Neighborhood Associations

Neighborhood Associations have access to NPNS equipment. Click here to go to the Equipment for Projects page.

Fiscal Services for Neighborhood Associations

As part of their mission and agreement with NPNS, North Portland Community Works provides fiscal sponsorship for neighborhood associations free of charge. Non-neighborhood groups are charged 5% of gross revenue to cover accounting costs and administrative overhead.

Insurance for Neighborhood Associations

General Liability, Directors and Officers, Accident, Non-owned Auto, and Crime Insurance are provided through membership in North Portland Neighborhood Services, Inc.

Mail and Message Services for Neighborhood Associations

Each Neighborhood Association has a box for mail at the NPNS offices in the Historic Kenton Firehouse. If you need after-hours access to access neighborhood association mail please contact NPNS Director Tom Griffin-Valade . If you are unable to pick up your mail, your mail will be sent to you each Friday. Documents from the Secretary of State, Department of Justice, and Internal revenue service will be scanned and emailed to you within 72 hours of receipt. NPNS is also able to take neighborhood association phone calls on your behalf. If you would like NPNS to take your phone calls please contact NPNS Director Tom Griffin-Valade at [email protected].

Mediation Services

Neighborhood Associations have access to Resolutions Northwest, a professional mediation service that may be used to help neighbors in conflict.

Meeting Rooms at the Firehouse for Neighborhood Associations

Neighborhood Associations have no cost access to meeting rooms at the Historic Kenton Firehouse. If you would like to reserve meeting space at the Firehouse contact NPNS Director Tom Griffin-Valade at [email protected]. Meeting users are required to clean up and return the room to its original state at the end of each meeting. Please download and sign this Access Agreement, 1-page PDF. Give the signed agreement to NPNS staff when confirming your room reservation.

Minutes of Neighborhood Associations

Meeting minutes should be filed monthly with NPNS. These are made available for public viewing.

Neighborhood Events and Meetings Publicity

Neighborhood Association events and meetings submitted to NPNS Director Tom Griffin-Valade at [email protected] are posted on the Office of Community and Civic Life website and for meeting posted serves as the required public notice. Events are updated regularly.

Record Storage for Neighborhood Associations

While NPNS is not the official holder of neighborhood association documents, NPNS keeps copies of current bylaws and other governance documents. Please check with us after your annual meeting to ensure we have the most up to date records.

Records over two years old are submitted to the City of Portland Archives for permanent storage. These files are professionally archived and available for viewing by the public. If your organization has historic documents that you would like stored, we are able to add them to your archival records.

Rosters of Neighborhood Association Boards

Neighborhood Association rosters are updated quarterly.

Technical Assistance

NPNS staff provides coaching to develop and improve board organizational capacity, board development, fund raising, fiscal capacity, budget development and goal development, strategic planning and non-profit assistance. Mediation and facilitation services are available to neighborhood association boards as well.

Governance

Guidelines and Laws

Guidelines Governing Portland Neighborhood Associations

Laws Governing Oregon Non-Profit Corporations

Required Forms to be Filed Annually

Required Annual Filing with the Department of Justice (Form CT-12)

Required Annual Filing with the IRS (990N)

NPNS Reimbursement Invoice Template, 1-page PDF

Training

NPNS staff provide board orientation, strategic planning and targeted group capacity building trainings.

Past Trainings

Traffic Safety Action

In March of 2017, community members and traffic safety contributors met in a traffic action workshop to tackle pedestrian, bicycle, and automobile safety challenges in North and Northeast Portland.

For more information contact Associate Program Director Doretta Schrock, [email protected].