North Portland Neighborhood Services

Working with neighbors in North and Northeast Portland to engage community participation, build community assets, and foster community partnerships.

NPNS Small Grants Reimbursement Program

North Portland Neighborhood Services Small Grants Reimbursement Program supports community building and advocacy activities in North Portland. A total of $27,000 is available for this grant cycle to be awarded to North Portland organizations and groups. Requested amounts may range from $500- $4,900. Funds will be eligible for reimbursement for programming expenses starting February  2022 – February 1, 2023.

To qualify, your project must meet at least one of our program’s goals:

  • Increase the number of people who are involved and engaged in their communities;
  • Strengthen community capacity through, for example, leadership development, skills building, fostering teamwork and/or partnerships, and community building;
  • Increase community impact on public decisions.

Civic Life will only award grants to registered 501(c)3 non-profit organizations. If your entity is not registered as such, please seek a fiscal sponsor that is one of the following:

  • 501(c) 3 non-profit,
  • Government entity, or
  • Business that is registered with the City of Portland.

The Small Grants Program prioritizes engagement with communities historically underrepresented and underserved such as Elders, Youth, People with disabilities, Black, Indigenous and other People of Color, Immigrant and Refugee communities, low-income individuals and families, and LGTBQIA+ people.

NPNS Small Grants Reimbursement Program 2021-2022 Application

Mailing Address for Organization or Fiscal Sponsor: (Required)
Does your organization (or your fiscal sponsor) carry insurance coverage? (Required)
This question does not impact your eligibility or chances of being selected. If you are chosen for a grant award, you may be required to provide proof of insurance, depending on the activities being funded. If selected, staff will work with you to make sure you know which insurance requirements apply to your grant. For more information please refer to the Insurance section of the Instructions Page.
Project Coordinator Name: (Required)
Alternate Contact Name: (Required)
Describe the project and how the funds will be used. 200 words or less
Project teams can include individuals in the community or partner organizations. 100 words or less
Please list the activities to be completed during this program, including your expected start and completion dates and any major project milestones. Can be in outline format. 100 words or less
The Small Grants Program prioritizes engagement with communities underrepresented and underserved such as Elders, Youth, People with disabilities, Black, Indigenous and other People of Color, Immigrant and Refugee communities, low-income individuals and families, and LGTBQIA+ people. How will people from these groups be engaged? 200 words or less
Which of the following grant program goals does your project meet? (Required)
For example, this may include ASL interpretation, language translation services, an ADA accessible venue, public transportation access, providing childcare or virtual participation option, etc. 100 words or less

Budget

In this section, we ask for details about your funding request. Think about your proposal and how you plan to use the funding if selected.

  • Check the box next to the funding categories that relate to your proposal.
  • Leave blank if that funding category does not relate to your proposal.
  • Maximum total funding requests in this section must add up to no less than $500 and no greater than $4,900.

For each box that you check, please tell us how much funding you are requesting in that category and how you plan to use the funds.

Allowable Costs

Activities, efforts, and materials needed for your proposed project are generally allowable costs. This could be supplies needed for programming or events, food for the proposed event(s), facilitation or entertainment costs, administrative costs related to the proposed project, staff time related to the proposed project, etc.

Unallowable Costs

Requested funds may not be used for any costs the applicant may incur in preparing the application (paying a grant writer), ongoing operations outside of the proposed project, re-granting, loans, debt retirement, fund drives, emergency funding, and/or capital projects. Costs accrued solely to promote or advance the awardee business or organization are also not eligible for reimbursement.

Unallowable costs also include (but are not limited to): some political activities (for example, activities to promote a specific candidate); purchase of cannabis or alcoholic beverages; purchase of real estate. Please check with the grant manager if you have questions about a specific item in your proposed budget.

If applicable, please list any additional funds being sought or used for this project from other sources. Donated services and materials may include an estimated dollar amount of in-kind donations and/or general volunteer hours.

Have you received or will you be receiving funding from any other source for this project? (Required)

Budget Category: Programming Materials, Equipment, Supplies for Grant Project

Examples: printed materials, food for events, technology purchases, website subscriptions relating to the project, tools & equipment for programming.

Material, equipment, supplies include items to be purchased or rented for the proposed project.

Will you be requesting funds for this category? (Required)

Budget Category: Programming Materials, Equipment, Supplies for Grant Project

Budget Category: Staff/Volunteer Time and Community Participation

Staff/Volunteer time relates to administrative costs associated with the proposed project, insurance, contractors, and staff services for the project. Donated time and services will not be reimbursed but will provide insight into the impact of your project on the community.

Examples: Staff hours relating to the proposed project, volunteer-related expenses, admin expenses related to the project (admin expenses cannot exceed 10% of total budget).

Requesting funding in this category may require higher levels of insurance coverage compared to the other funding categories. See instructions for more details.

Will you be requesting funds for this category? (Required)

Budget Category: Staff and Volunteer Time and Community Participation

Budget Category: Contracted/Paid Services

Professional services relate to administrative costs, fiscal administration fees, insurance, contractors and staff services and expenses for the project. Examples include: Paying for translation and interpretation services, workshop and meeting facilitation, marketing and advertising services related to the proposed programming.

Will you be requesting funds for this category? (Required)

Budget Category: Contracted/Paid Services

Budget Category: Other

If you have any other funding requests related to your proposal that are not already captured above, please describe them here.

Will you be requesting funds for this category? (Required)

Budget Category: Other

The minimum request must be at least $500 and the maximum request can be $4,900. Add up the amounts from each of the previous budget category sections.
Please enter a number from 500 to 4900.

Agreement and Signature

If I am selected to receive grant funds, I agree to:

  • Provide acknowledgement of the Office of Community & Civic Life and NPNS on all promotional materials, this includes logo placement and specific verbiage when appropriate. These will be provided.
  • Submit final progress report within 30 days of the completion of my project.

The final report should include:

  • Project Evaluation
  • Electronic copies of any brochures, flyers, or other printed materials
  • Program photographs, and
  • Final expenses report including itemized costs and receipts.

By signing and/or printing and/or typing my name below, I accept the terms listed above. All information contained herein is true to the best of my knowledge, and I understand that any misstatement of fact or misrepresentation of credentials may result in this application being disqualified from further consideration.

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